Agenda for Chadlington Parish Council meeting on 14 March 2016 now available.

The next Chadlington Parish Council meeting is on 14 March 2016 at Memorial Hall at 7:30 pm.

You can download the agenda here or read it in full below.

Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 14 March 2016 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Agenda

1. Apologies: to receive and approve apologies.
2. Declaration of Interests
   1. Register of Interests – Councillors are reminded of the need to update their register of interests.
   2. To declare any pecuniary & other interests in items on the agenda & their nature.
3. Minutes: to approve minutes of the last meeting of the Council on 11 January 2016
4. Matters arising & action points: HGV reported sightings; Mill End drainage

5. Public participation – Opportunity for the public to ask questions.

6. District & County Councillors reports
7. Communication
   1. Correspondence – See Annex 1 for full details

8. Land Issues
   1. Planning applications – Applied for: 16/00484/HHD The Paddock, College Farm, erection of single storey extension
      Approved: 15/03680/FUL, land South Of Anvil Cottage Horseshoe Lane, construction of detached dwelling together with associated works; 15/04236/HHD Baymeade Cottage Horseshoe Lane, conversion of garage to form playroom; 15/04320/FUL, Sandys House, Bull Hill, conversion of existing garage to annex, replacement of existing pergola with new greenhouse and pergola and listed building consent application and 15/04321/LBC, Sandy’s House Bull Hill, for these same works; 16/00041/HHD 1 Brook End, remove garage and first floor extension erection of two storey and first floor extensions; 15/04383/HHD, 3 East End Cottages, erection of a greenhouse/shed/workshop in the garden (Retrospective); 15/03734/FUL Bull Hill Bungalow Bull Hill, demolition of existing dwelling and outbuildings and erection of new dwelling and detached garage (amended)
      Refused: 16/00002/HHD 10 Chipping Norton Road, removal of existing extension and erection of 2-storey side and rear extension;
   2. Allotments – update
   3. Footpaths
9. Finance
   1. Income – £1771.00 donation from GinThing fundraising event for playground, expenditure to be discussed and agreed; Allotment rents: S Winser, £20.00.
   2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £248.33 for March & April 2016
      C No. 100118 Zurich Municipal, annual insurance 2016-2017, £593.57
      C No. 100119              HAGS-SMP, replacement swing seats, £361.68
      C No. 100120              AJ Brice, hedge laying allotment, £450.00
      C No. 100121              F Stocker, laptop security software, £24.99
      C No. 100122              CPRE, annual subscription £36.00
      C No. 100123              WOCAB, donation £50.00
      C No. 100124              Chadlington Methodist Church, hall hire, £8.00
      C No. 100125              OALC, annual membership, £163.94
      C No. 100126              VOID
      C No. 100127              Chadlington Memorial Hall, annual hall hire 2016, £120.00
      C No. 100128             C Heath, reimbursement for Plot 13 rent, £20.00
      C No. 100129              B Hamblin, playground materials, £206.60
   3. Bank reconciliation approval – Opening balance April 2015 £12,741.23, receipts in the year £9,961.22, less £7087.26 expenditure in the year. Closing balance at 31 January 2016 was £15,615.19.
   4. Clerk’s hours approval – 31.25 hours Jan 2016, 32 hours Feb 2016. Total 63.25 hours
   5. Setting up savings account – TSB ‘Treasurer’ accounts & interest options

10. Other Issues
    1. Memorial Hall Development Group – presentation by Jon Alsop
    2. Meeting dates for 2017 and 10 October Budget 2016 meeting date
    3. May 2016 Parish Council Elections
    4. Oxfordshire Together – update

11. Information Exchange

12. Date of next meeting to be confirmed as Monday 9 May 2016 after the Annual Parish Meeting at 7:30 pm