The agenda for the next Chadlington Parish Council on 13 July 2015 at 7:30 pm is now available. To download,click here or read in full below.
Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 13 July 2015 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
- Apologies: to receive and approve apologies.
- Declaration of Interests
- Register of Interests – Councillors are reminded of the need to update their register of interests.
- To declare any pecuniary & other interests in items on the agenda & their nature.
- Minutes: to approve minutes of the last meeting of the Council on 11 May 2015
- Matters arising & action points – Vice-Chair of CPC; temporary speeding sign selection and speed gun sessions; WOCAB usage by Chadlington residents
- Public participation – Opportunity for the public to ask questions.
- District & County Councillors reports
- Communication
- Correspondence – See Annex 1
- Website
- Land Issues
- Planning applications – 15/01326/HHD The Old Forge, Brook End, single storey (rear) extension to bungalow with internal reconfiguration & new glass veranda. Repair and renovation of existing outbuilding to provide ancillary storage & accommodation – application approved; 15/01985/HHD, Field Barn College Farm, demolition of two dilapidated sheds, replacement of hard standing base and construction of new wooden garden building supplied by Crane Garden Buildings
- Allotments
- Footpaths
- Finance
- Income – None
- Expenditure approvals requested –
Standing order (monthly) Clerk’s salary £248.33 for July & August
C No. 100100 S Silman, grasscutting May, £220.00
C No. 100101 Kopyrite, Memorial Hall survey printing costs, £130.00
C No. 100102 Prysebros Ltd, weed control spraying, £300.00
C No. 100103 S Silman, grasscutting June, £160.00
C No. 100104 F Stocker, stationery expenses, £22.98
C No. 100105 B Hamblin, playground maintenance materials, £44.33 - Bank reconciliation approval
- Clerk’s hours approval
- Transparency code compliance
- Other Issues
- Memorial Hall survey update
- Information Exchange
- Date of next meeting to be confirmed as Monday 14 September 2015 at 7:30 pm
………………………………………………………………………………………Fil Stocker, Clerk to Chadlington Parish Council,
6 July 2015
Annex 1
Correspondence details
Oxfordshire County Council
- Highways emails reply to Clerk raising grid blockages and silt traps needing emptying on FixMyStreet but not yet responded to by OCC;
- Highways M Timms emails: reply to Clerk query that gully cleaning schedule is every 3 years and Chadlington was done last year; reply re completion of grasscutting of verges etc is due to be done the week commencing 6 July
- Countryside Service K Skinner emails re meeting with Andy Sylvester in April about Footpath 5 and footpath route modification with A Tremlett
- Countryside Service A Sylvester emails and call re update from April meeting and costs of modification orders and need to get landowner agreement
- Countryside Service D Weeks email acknowledging new improved stiles installed by D Payne on footpath 154/5/30
- Library Service J Southwell emails re 2014 mobile library consultation, subsequent new routes & timetable changes, effective from 6 July 2015 and annual reviews will now take place. New Chadlington Mobile Library day will be alternate Tuesdays at Rawlinson Close Tues 11:50 – 12:10. See https://www.oxfordshire.gov.uk/cms/content/mobile-libraries for date details; request for Mobile Library staff to use CPC public facilities in Chadlington for welfare stops
- Cllr R Rose emails: reply to Clerk’s request for e-version of R Rose annual report at Annual Parish Meeting on 11 May 2015; reply to Clerk’s email seeking clarification of apparent closure of Dix Pit according to ORCC newsletter. Cllr Rose advised it is landfill site that is closing not HWRC, ‘at this time’; reply re Clerk querying what is latest on Brook End water level survey & Brook End silt traps needing emptying, has asked officers to look into it.
- Cllr D Nimmo-Smith email re consultation on subsidised bus services and Dial-A-Ride
West Oxfordshire District Council
- Weekly Planning lists
- Planning Dept C Morley emails, reply to Clerk’s email asking when Diplock Cottage windows need to be reinstated having breached WODC planning regulations. The query has been forwarded to WODC planning enforcement team; replies to L Phillips queries re Old Forge application and for more outbuilding details; replies to Clerk re queries re ensuring outbuilding is not used for accommodation without full planning application and asking for committee approval to enable L Phillips to attend if so desired
- Planning Dept Enforcement Investigations team G Mynehan email reply re Diplock Cottage, correct windows due to be fitted late summer
- Planning Dept J Chartlett emails regarding missing documents from planning application for Old Forge Brook End & online storage for all planning applications could mean CPC no longer needs to keep hard copies of all planning applications
- Planning Dept G Smith email letter re planning application for
- Press Office emails announcing: new funding for 11-25 years to get active in sport and one announced new activity is summer women’s cricket sessions with qualified coaches running 6-7pm from 11 June -30 July at Charlbury Cricket Club; new Cabinet members for WODC; request for applications for Independent Remuneration Panel which reviews WODC Councillor allowances; announcement of successful applications for current round of Community Facilities Grants and that next round will be open to applications until 15 September 2015 to be considered at November WODC Cabinet meeting; savings made to WODC 2014/15 budget
- Cllr N Owen voicemail message to advise that it is the landfill area at Dix Pit that is closing not HWRC, as ORCC newsletter stated.
- Highways L Travers emails to Clerk re request for replacement for Mill Close street sign. Advised that as private road, WODC not responsible for street sign but can do if costs can be paid. Clerk forwarded reply to Councillor H Rowley who requested sign.
- Community Development A Harvey email re community data needs of parish councils and request to complete online survey
- Legal Department emails re electoral register updates for May, June & July 2015
Miscellaneous
- CPRE emails re monthly newsletters and Campaigns Update; invitation to 18 July AGM
- S Cox email thanking Clerk for forwarding War Memorial event email
- M Smith email advising Clerk she can now edit website pages
- OALC emails re April, May & June Members Update; reply re VAT reclaiming position in readiness for Transparency Code requirements from 1 July 2015; forwarding of offer from ORCC requesting parish council completing online survey regarding any community data needs they may have; invitation to AGM 6 July; J Gosset reply to Clerk query that she believes CPC can reclaim VAT for playground expenditure as non-business activity
- Thames Valley Police emails – PCSO C Harrison email advising that PCSO Kirstyn Tyrer is Chadlington PCSO once more and she would forward to her my email request about long-awaited speeding gun session, PCSO K Tyrer email informing Clerk that she is on desk duty and request forwarded to other staff, PC R Webb email advising what information on roads and times of day he needs in order to set up speed gun sessions
- Oxfordshire Wildlife and Community Gardens W Foster emails reply that they are interested in providing a quote for gardening services but currently too busy to meet
- Wychwood Flora Group B Betteridge email of 2015 survey report on muscari neglectum in Chadlington
- Enstone Parish Clerk email requesting information on CPC weed control contractor as Enstone looking to get quotes
- Complete Weed Control email confirming spraying will take place 15 May subject to weather and thanking for passing details to Enstone PC
- L Partridge email reply to Clerks request for advice regarding Old Forge planning application vagueness on outbuilding and on WODC Planning Dept response re asbestos removal approach in Barley Hill Farm planning application
- L Phillips emails to Planning Dept, copied to CPC, regarding various concerns about Old Forge Brook End planning application (missing information on outbuilding accommodation)
- Cotswolds AONB M Connelly email asking for landscape management survey to be completed
- T Merry emails re speaking at Annual Parish Meeting on 11 May and apologies for getting the day wrong so not turning up as arranged. Also will be in touch regarding future meeting over summer about replacement recycling facilities
- J Greer emails: acknowledging CPC reply advising that it does not intend to take photos of speeding drivers as she had suggested but will seek help from police with speed gun sessions in the village and additional speed signs; regarding car repair works in Eversley Close car park and oil marks left on road && waste dumping
- S Glen email thanking Clerk for providing a useful summary of WODC Local Plan 2031 Draft
- P Duester email reply confirming that the Sports Club has ordered the tractor and will pay the VAT. This means there is no further involvement for CPC in this Football Foundation grant
- L Partridge email advice regarding Barley Hill Farm planning application and whether WODC handling of asbestos removal is correct
- RoSPA Play Safety email reminder that annual RoSPA inspection of Chadlington Playground will take place in July
- Oxfordshire Fieldpaths Society J Parke email inviting Councillors to join Chadlington circular walk on 31 May to put up plaques on 2 gates donated by the Society
- K Mitchell email monthly playground inspection report for May
West Oxfordshire CAB emails: invitation to AGM Wednesday 8th July 2015 7.30pm (for 8.00pm); T Archer email reply to Clerk request for WOCAB services usage by Chad residents in last 12 months She stated “in 2013/14 that 62 of our clients were from the Chadlington and Churchill ward. In 2014/15 this has risen to 68. For those 68 clients we have dealt with 245 issues. The main issues were benefits, debt, housing, charitable support (including food bank) and employment. Unfortunately we are unable to separate the parishes and can only report on a ward level”.
- Buckinghamshire Law Plus email offering legal services to Parish Council
- S Strong email reply to Clerk re footpath vegetation spraying on footpath from back of playing fields across to allotment corner and width of footpath running along edge of filed. He advised he will be spraying footpath when weather conditions permit and that the footpath along edge of field complies with requirements for it to be at least 1.5 metres width. He raised his concerns about people walking and sometimes playing on his land that adjoins the side of the allotments but which is not a public footpath, asking for Councillors to consider if they can help discourage this.
- South Central Ambulance Services S Morris email seeking community first responders for Charlbury and surrounding areas
- HMRC reply to Clerk’s letter seeking advice on whether CPC could reclaim VAT on new tractor for Sports Club, and HMRC stated that as CPC would not be the owner of the tractor, it would be unable to reclaim the VAT.
- West Oxfordshire Citizens Advice Bureau email requesting promotion of national Pension Wise service in Oxfordshire & face-to-face Pension Wise appointments being offered in a variety of locations across the region.
- Get Mapping email re Parish Online training and service subscription costs
- ORCC emails; re OCC consultation on subsidised bus and Dial-A-Ride services proposals and request to publicise consultation and public meetings; reply to Clerk who queried why no consultation meetings were being held in Chipping Norton. Apologised for it not being selected.
- Memorial Hall Committee S Haffenden email to advise that Chair is happy to permit access to mobile library staff to use Hall toilet facilities on their Tuesday visits to Chadlington.
- TWM Traffic Control Systems email promoting their range of vehicle activated speed signs
- N Lloyd email re her taking on administration of website calendar and village events and asking that Councillors send info on local groups and that Clerk notes in the minutes that residents can contact her with info using the website ‘contact us’ link
- Ordinance Survey emails re CPC signing up for PSMA online service